The AI Assistant is the internal AI knowledge assistant for employees.
It provides context-related answers to technical, process and policy questions - directly
directly from your own knowledge base, securely and comprehensibly.
Based on the same central knowledge layer as AI Search and AI Chatbot, it supports employees in dialog, exactly where decisions are made and work is done.
Our internal AI knowledge assistant for companies
The rms AI Assistant only accesses approved internal knowledge sources and can be seamlessly integrated into existing systems - such as intranets, knowledge databases, document management systems, Slack or Confluence.
What the AI Assistant does technically
🧠 Context-based answers instead of traditional document searches
The AI Assistant for companies answers questions about processes, guidelines, services or responsibilities directly from the company's knowledge - in an understandable, structured and practical way.
🔗 Integration of operational systems & data sources
Connection to intranets, knowledge databases, Slack, Confluence as well as uploading and processing PDFs and documents. The content is structured, indexed and made usable for the AI Assistant.
📌 Orientation in everyday working life
The AI Assistant supports typical questions such as:
"How does process X work?", "Who is responsible?", "What applies in this case?" - A digital assistant that makes knowledge available where it is needed.
📎 So urce-based & traceable (RAG)
All answers are source-based, transparent and, if desired, provided with links to the underlying documents - ideal for compliance, quality assurance and trust.
🧩 Can be used centrally and flexibly
An internal AI assistant for different roles, departments and locations - without new data silos or redundant systems.
🔐 GDPR-compliant corporate AI
No training with your data. Full data sovereignty, EU hosting, private cloud or on-premise possible - ideal for companies with high data protection and compliance requirements.
Result
The rms AI Assistant immediately provides employees with reliable answers from their own company knowledge - without media disruptions, without searching, without queries. An AI Assistant for companies that makes knowledge available, accelerates processes and relieves employees in the long term.
The rms AI Assistant is designed for professional use as an internal knowledge assistant. It only accesses approved, company-internal knowledge sources and works entirely within your security, data protection and governance requirements.
🔐 F ull data sovereignty: All connected content (e.g. Confluence, SharePoint, knowledge databases, PDFs, internal systems) remains completely within your sphere of influence.
🌍 Flexible, controlled operation: EU hosting, private cloud or on-premise - the AI Assistant adapts to your existing IT and compliance architecture.
🚫 Zero training: No use of your data for training external or public AI models. Point.
🛡️ GDPR-compliant & auditable: Clear role and access concepts, traceable data flows and audit-proof processes.
🔎 Responsible answers: The AI Assistant only provides answers from authorized sources - transparent, controlled and traceable.
👉 Secure internal AI Assistant - without loss of control.
The AI Assistant is an internal AI knowledge assistant that provides employees with immediately understandable answers to questions about internal processes, guidelines, benefits and knowledge - directly in the work context.
Instead of delivering documents, the AI Assistant provides direct answers - contextually relevant, summarized and comprehensible, without employees having to search or compile content themselves.
The AI Assistant is limited to internal, verified company knowledge, follows clear access rights and is designed for productive day-to-day work - not an open chat, but a reliable work assistant.
Exclusively shared internal knowledge sources - e.g. Confluence, SharePoint, wikis, databases, internal documents (PDF, Word) or uploads from the rms AI Knowledge Hub.
Yes, the AI Assistant can be integrated into Slack, Microsoft Teams, intranets, portals, specialist applications or individual systems.
No. Zero training: Internal company data is not used to train external or public AI models.
Yes, the AI Assistant is GDPR-compliant, traceable and auditable - with role and rights models and complete data control.
Depending on your security requirements, EU hosting, private cloud or on-premise - fully tailored to your IT and compliance requirements.
For organizations that want to relieve employees in their day-to-day work, secure knowledge and provide quick, reliable answers to internal questions - e.g. HR, service, specialist departments, consulting, IT or administration.
Fewer queries, less search effort and more time for value-adding work - with consistent answers based on your own knowledge base.
